Program Support Assistant
The Program Support Assistant works under the supervision of the Supervisory Administrative Officer for the office of the Deputy Chief or Staff (Med/Surg and Diagnostics) - Leavenworth Division and is responsible for a variety of daily operations and tasks in support of operations with the Primary Care Acute Care, Surgery and Diagnostics (lab and radiology) section of the VA Eastern Kansas Health Care System. The incumbent completes administrative tasks in support of a variety of clinical operations in the following areas:
Primary Care, Cardiology, Nephrology, Emergency Department/Urgent Care Center, Gastroenterology, Internal Medicine, Hematology/Oncology, Pulmonary, Infectious Disease, Rheumatology, Sleep Lab, Respiratory Therapy, EEG/EKG, Surgery/Anesthesia, Optometry, Ophthalmology, Podiatry, ENT, Urology, Orthopedics, Radiology, Nuclear Medicine, MRI, and Pathology and Laboratory Medicine. Duties include, but are not limited too:
The incumbent serves as the Contract Officer Representative (COR) and completes mandatory and ongoing training to serve in this capacity. In the capacity of COR, will coordinate with respective clinical section chiefs and the Supervisory Administrative Officer all requests for new contracts or existing contract modifications; this will include contracts for both goods and services, most of which are critical in nature and have a direct impact on delivery of patient care. Incumbent will submit all necessary documentation to VISN 15 Network Contracting Office and track to completion. Incumbent is responsible to monitor the contract for correct expenditures for the use of monetary and personnel resources, working in collaboration with other departments, including fiscal, to ensure work is performed within the scope of the contract. Incumbent is responsible for on-boarding of contract providers, to including requesting appropriate computer access and securing necessary facility resources for contract providers. Incumbent expedites requests for urgently needed items and coordinates with the Prosthetics Service requests to borrow equipment, and supplies or implantable items from vendors or manufacturers. Incumbent is responsible for tracking procurement to completion. The incumbent performs as the clinical training coordinator, for the assigned service(s) under the Office of the Deputy Chief of Staff (Med/Surg and Diagnostics). Incumbent ensures that all new clinical employees are scheduled for the required facility orientation. Incumbent provides transcription services, as necessary, for physicians or clinics that are not able to use Powerscribe or other voice recognition dictation systems. Incumbent reviews documents to ensure they are authorized in accordance with regulations, charges to the applicable Fund Control Point (FCP) and ensures funds are available to cover obligation. Incumbent establishes and maintains Competency Folders; ensuring folders contain appropriate contents (e.g.,CARF, Joint Commission, competency standards, mandatory training, age-specific requirements and licensure/registrations). Incumbent completes other general administrative duties as assigned by the Supervisory Administrative Officer. Work Schedule:
Monday - Friday, 7:
30am - 4:
00pm Telework:
Not Authorized Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant/PD08934A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/01/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
perform administrative functions as a Contract Officer Representative; ability to collect and track statistical information and data in support of the organization's program operation; knowledge of a variety of software applications and skill in oral and written communication. Competencies for this position:
Acquisition StrategyComputer SkillsManages and Organizes InformationOral CommunicationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primary sedentary although some slight physical effort may be required, such as light lifting and carrying (under 15 pounds), use of fingers, walking (2 hours per day), standing (2 hours per day), hearing (aid permitted). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Primary Care, Cardiology, Nephrology, Emergency Department/Urgent Care Center, Gastroenterology, Internal Medicine, Hematology/Oncology, Pulmonary, Infectious Disease, Rheumatology, Sleep Lab, Respiratory Therapy, EEG/EKG, Surgery/Anesthesia, Optometry, Ophthalmology, Podiatry, ENT, Urology, Orthopedics, Radiology, Nuclear Medicine, MRI, and Pathology and Laboratory Medicine. Duties include, but are not limited too:
The incumbent serves as the Contract Officer Representative (COR) and completes mandatory and ongoing training to serve in this capacity. In the capacity of COR, will coordinate with respective clinical section chiefs and the Supervisory Administrative Officer all requests for new contracts or existing contract modifications; this will include contracts for both goods and services, most of which are critical in nature and have a direct impact on delivery of patient care. Incumbent will submit all necessary documentation to VISN 15 Network Contracting Office and track to completion. Incumbent is responsible to monitor the contract for correct expenditures for the use of monetary and personnel resources, working in collaboration with other departments, including fiscal, to ensure work is performed within the scope of the contract. Incumbent is responsible for on-boarding of contract providers, to including requesting appropriate computer access and securing necessary facility resources for contract providers. Incumbent expedites requests for urgently needed items and coordinates with the Prosthetics Service requests to borrow equipment, and supplies or implantable items from vendors or manufacturers. Incumbent is responsible for tracking procurement to completion. The incumbent performs as the clinical training coordinator, for the assigned service(s) under the Office of the Deputy Chief of Staff (Med/Surg and Diagnostics). Incumbent ensures that all new clinical employees are scheduled for the required facility orientation. Incumbent provides transcription services, as necessary, for physicians or clinics that are not able to use Powerscribe or other voice recognition dictation systems. Incumbent reviews documents to ensure they are authorized in accordance with regulations, charges to the applicable Fund Control Point (FCP) and ensures funds are available to cover obligation. Incumbent establishes and maintains Competency Folders; ensuring folders contain appropriate contents (e.g.,CARF, Joint Commission, competency standards, mandatory training, age-specific requirements and licensure/registrations). Incumbent completes other general administrative duties as assigned by the Supervisory Administrative Officer. Work Schedule:
Monday - Friday, 7:
30am - 4:
00pm Telework:
Not Authorized Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant/PD08934A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/01/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
perform administrative functions as a Contract Officer Representative; ability to collect and track statistical information and data in support of the organization's program operation; knowledge of a variety of software applications and skill in oral and written communication. Competencies for this position:
Acquisition StrategyComputer SkillsManages and Organizes InformationOral CommunicationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primary sedentary although some slight physical effort may be required, such as light lifting and carrying (under 15 pounds), use of fingers, walking (2 hours per day), standing (2 hours per day), hearing (aid permitted). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$39,317 to $51,113 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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