Administrative Officer
The primary purpose of the position is to serve as the Administrative Officer(AO) for the Business Office Service, at the Eastern Kansas Health Care System (EKHCS), which includes 2 medical centers and 8 Community Based Outpatient Clinics (CBOC). Duties include but not limited to:
Responsible for the coordination and monitoring of all Business Office Service administrative programs. Coordination of surveys and reports, performance improvement activities, policy development, budget and financial management, procurement and contracting, statistical and other administrative functions. Contributes to the definition of medical center vision, values, goals and action plans that support the Medical Center Strategic Plan. Contributes to the quarterly and annual report of the medical center's performance. Acts as a resource person in planning, reviewing, or revising policies and procedures that impact patient care and service policy. Oversees and facilitates the administrative management for the Business Office Service. Independently develops, plans, issues, and implements procedures to comply with directives concerning administrative matters. Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management, and data management within the division. Functions as an extension of the Chief, Business Office Service and professional staff, as well as other service lines, in explaining service policies and assisting staff in implementing them. Participates in regular meetings with leadership to address administrative management issues, resolve problems, and provide recommendations for correcting or improving processes and programs. Serves as the Business Office Service Representative overseeing the full range of human resources requirements for the organization. Performs the full range of personnel administration for the Service with varied functions and activities. Administers and oversees all aspects of personnel management within the service. Generates documentation for the accomplishment of all personnel management actions. Assures completeness, accuracy and adequacy of documentation and alerts supervisors and employees when further action must be taken. Participates in the planning for budgeting needs and financial management for the Business Office Service. Assists with budget formulation, justification, and execution; financial management; and financial reporting. Aids in the management of procurement for Business Office. Prepares procurement requests, evaluating proposals for work, acting as a COR for procurements, and/or maintaining procurement records. Other duties as assigned. Work Schedule:
Monday - Friday 8:
00am - 4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD#093370 Relocation/Recruitment Incentives:
Not authorized. Financial Disclosure Report:
Not required. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/07/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR Combination:
Applicants may also combine education and experience to qualify at this level. To qualify for a combination at this grade level the education must be beyond first year of graduate school, when combining with specialized experience. You will be rated on the following Competencies for this position:
Administration and ManagementClericalCustomer ServiceFinancial ManagementPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The nature of the work of this position is primarily sedentary. However, some light lifting (less than 15 pounds), and light carrying (less than 15 pounds) may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for the coordination and monitoring of all Business Office Service administrative programs. Coordination of surveys and reports, performance improvement activities, policy development, budget and financial management, procurement and contracting, statistical and other administrative functions. Contributes to the definition of medical center vision, values, goals and action plans that support the Medical Center Strategic Plan. Contributes to the quarterly and annual report of the medical center's performance. Acts as a resource person in planning, reviewing, or revising policies and procedures that impact patient care and service policy. Oversees and facilitates the administrative management for the Business Office Service. Independently develops, plans, issues, and implements procedures to comply with directives concerning administrative matters. Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management, and data management within the division. Functions as an extension of the Chief, Business Office Service and professional staff, as well as other service lines, in explaining service policies and assisting staff in implementing them. Participates in regular meetings with leadership to address administrative management issues, resolve problems, and provide recommendations for correcting or improving processes and programs. Serves as the Business Office Service Representative overseeing the full range of human resources requirements for the organization. Performs the full range of personnel administration for the Service with varied functions and activities. Administers and oversees all aspects of personnel management within the service. Generates documentation for the accomplishment of all personnel management actions. Assures completeness, accuracy and adequacy of documentation and alerts supervisors and employees when further action must be taken. Participates in the planning for budgeting needs and financial management for the Business Office Service. Assists with budget formulation, justification, and execution; financial management; and financial reporting. Aids in the management of procurement for Business Office. Prepares procurement requests, evaluating proposals for work, acting as a COR for procurements, and/or maintaining procurement records. Other duties as assigned. Work Schedule:
Monday - Friday 8:
00am - 4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD#093370 Relocation/Recruitment Incentives:
Not authorized. Financial Disclosure Report:
Not required. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/07/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR Combination:
Applicants may also combine education and experience to qualify at this level. To qualify for a combination at this grade level the education must be beyond first year of graduate school, when combining with specialized experience. You will be rated on the following Competencies for this position:
Administration and ManagementClericalCustomer ServiceFinancial ManagementPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The nature of the work of this position is primarily sedentary. However, some light lifting (less than 15 pounds), and light carrying (less than 15 pounds) may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$53,443 to $69,477 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
